All administrators

Creating and managing events

Choose how people respond, who may enter and what the event means for the course.

1. 01Start from the organising group

   Open Admin → your group → Add event. Confirm the organising group, then select the actual course from the directory. Give the event a useful name.

2. 02Choose the response method

   RoundUp tee times: offer only tee times made available by the club or organiser. Attendance: collect an RSVP. Information only: show a notice without booking or sign-in. External booking: send players to the provider that manages entry.

3. 03Use normal club booking when appropriate

   Select ‘Use Golf NZ / DotGolf booking’ when creating the event, or choose Golf NZ in the external booking-service selector. Players get the golf.co.nz button and official app-store links. Automatic opening inside the app is not guaranteed.

4. 04Set the dates and programme

   Enter the date, start time and any confirmed end time. For repeating sessions, review the series before saving. Seasonal times and dated exceptions need to be checked individually.

5. 05Set entry, fees and public visibility

   Choose eligibility separately from calendar visibility. Describe whether the competition fee is paid at the counter or elsewhere. RoundUp does not collect a counter fee just because it is displayed.

6. 06Set course access and priority

   Choose open, limited, unavailable or unconfirmed course access. Limited/unavailable notices require a start and end time. An authorised course organiser can select Special event to take priority on that date.

7. 07Review and publish

   Check the title, venue, times, restrictions and booking link. Keep an unfinished event as a draft; publish when the details are confirmed.

8. 08Manage the occurrence

   Open the event in Admin and review its details or relevant registration tabs. Add a schedule-change notice for a dated exception. Existing response formats are fixed to protect bookings; an external booking provider can still be changed on an external event.